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How to prepare a Submission Form for an Academic Integrity Incident

  • Updated

Academic Integrity

The Academic Integrity and Student Conduct Allegation Submission Form is intended for use by instructors, program managers, and other UC San Diego Extended Studies personnel to report suspected violations of academic integrity or student conduct policies. Submissions help ensure that all concerns are addressed fairly, consistently, and in accordance with institutional procedures.

⚠️ If you need assistance defining the allegations, or determining whether a case is viable, contact your Program Manager for advice.

In order to receive the most-timely response and resolution, it is essential that you build a well-documented case that includes the information and documentation REQUIRED in the form.  You will not be able to submit the form without completing all the required fields. 

For questions about the form, DES policies, and required fields please contact: unex-conductai@ucsd.edu.

Before You Begin

Please review the items (3) below before submitting this form:

1. Contact the student:

  • Inform the student in writing (email preferred) about the concern. Allow them to share their perspective.
  • Save copies of all email correspondence with the student(s) regarding the allegations.
  • ⚠️Don’t hesitate to contact your program manager for assistance.

2. Collect supporting documentation, screenshots, and emails:

REQUIRED:

  • Course syllabus (PDF or Word)
  • Instructor's relevant assignment/exam along with the grading rubric
  • Student’s relevant submission(s) along with your grading
  • Turnitin report or scan (if applicable)
  • Emails, screenshots, or file exports that document online behavior
  • How the behavior violates UC San Diego Extended Studies’ policies or your course syllabus

OPTIONAL:

  • Any email or written communication with the student
  • Additional documentation relevant to the case (explain how it is relevant to the case)

Note: Links to supporting information from websites are acceptable, but screenshots in attachments are preferred. Do not provide links to Canvas content—we cannot open them.

3. Define the incident clearly:

Note: this is for the "Incident Description" section of the form.

REQUIRED:

  • Date and time of the incident(s)
  • Course section and assignment/exam title(s)
  • Describe the student’s behavior and identify the specific sections of your syllabus or relevant course documentation that clearly state expectations or directions that the student has not followed.

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