Extended Studies instructors can use Microsoft PowerPoint to create clear, engaging lecture content that supports online learning. With built-in tools for narration, accessibility, and export, PowerPoint offers a streamlined way to produce professional-quality instructional videos and materials using software you already have access to.
- Get PowerPoint: Read how you can use you AD account credentials to obtain the Microsoft 365 suite, including PowerPoint: Microsoft for Individuals
- Get the IE PowerPoint template: UC San Diego Extended Studies PowerPoint Template
Steps
1. Build your slideshow in PowerPoint
2. Run the accessibility checker
6. Upload the PDF of the slides below your embedded lecture content
7. Edit the Machine Generated Captions
1. Build your slideshow in PowerPoint
Design your slides with clarity in mind. Aim for a clean layout, readable font sizes, and minimal text per slide. Add image alts to any images you include. Use visuals to support key ideas when possible.
2. Run the accessibility checker
Before you record, use PowerPoint’s built-in Accessibility Checker to make sure your content is usable by all students. This includes checking for color contrast, reading order, and alt text for images.
Tip: Select "Review" > "Check Accessibility" in the PowerPoint toolbar.
3. Narrate the PowerPoint
Use PowerPoint’s built-in recording feature to narrate your slides. Speak clearly and keep your tone conversational. You can record slide-by-slide, so take your time.
- Watch - How to make a narrated PowerPoint video (1m:22s) (YouTube)
- Read - How to record a presentation - Microsoft Support
- Read - Record a slide show with narration and slide timings - Microsoft Support
- Read - Presenting with cameo - Microsoft Support
Recording Tips
- Use a headset mic or external microphone for clearer sound.
- Record in a quiet space to minimize background noise.
- Check your lighting if recording video—face a window or use a soft light source.
- Position your camera at eye level if your webcam is on.
4. Export as MP4 and PDF
After recording, export the slideshow as a video file (MP4) and as a PDF (for students who want to review slide content offline). You will upload the MP4 to the My Media area of Canvas for display in your course. See step 5 (next) for more information.
5. Upload the MP4 to My Media (Kaltura) to Embed Kaltura videos in Canvas via the Rich Content Editor
Go to “My Media” in Canvas and upload your videos. Then embed them directly into your Canvas lecture pages using the Rich Content Editor.
6. Upload the PDF of the slides below your embedded lecture content
Provide the PDF version of your slides under the embedded video. This supports diverse learning preferences and improves accessibility.
7. Edit the Machine Generated Captions
After uploading your video to Kaltura, review and edit the auto-generated captions to ensure accuracy. Captions improve accessibility, support non-native speakers, and help all students engage with your content.
Tips
- Look for misheard words, especially with subject-specific vocabulary.
- Break up long captions into shorter, readable chunks.
- Use punctuation to support clarity and flow.
8. Add Chapters and Slides to a Video's Timeline
Chapters let viewers navigate through your video by jumping to specific points. They act as bookmarks and can include custom names, descriptions, tags, and thumbnails.